When it comes to choosing the right video conferencing equipment for your business, it can be hard to know where to start. For starters, conference rooms come in different sizes – huddle, small, medium and large-sized rooms. Every room size has different requirements. Here at Onedirect, we have video conferencing equipment ideal for all room sizes. In this guide, we share our recommendations on the best conferencing equipment, based on the room size. Read our top picks below.

Our Recommendations

For Huddle Rooms

First up, huddle rooms are home to the smallest conferences. These rooms typically seat between 3 and 6 people. Therefore, for a room of this size, consider video conferencing equipment with a narrower field of view and a good digital zoom for clear-cut, close up shots. While any successful conference requires great audio quality, a wide microphone range is not a priority in huddle rooms.

Aver VB342+

Aver VB342+

When looking at huddle room conferencing equipment, we can´t recommend the AVer VB342+ enough. This all-in-one 4K camera comes with AVer SmartFrame technology. Therefore, this technology works to automatically frame all participants. What´s more, the camera´s zoom, pan and focus are adjusted to account for everyone on screen in no time. Also, the VB342+ has two unidirectional microphones with a 6m pickup range. Equipped with high sensitivity, the microphones can pinpoint a participant´s voice from anywhere in the room. Rest assured that everyone will be heard loud and clear. If this wasn´t enough, WDR technology controls the exposure and processes light values of pixels in high-contrast backlight environments. Independently of the lighting, this camera produces crystal-clear images every time.

Why you´ll love it:

  • SmartSpeaker technology
  • 120º wide field of view
  • 4X digital zoom
  • Echo cancellation
  • 3D denoise technology

Yamaha CS-700 SP

Yamaha CS-700 SP

Next up, the Yamaha CS-700 SP is an integrated video sound collaboration system you don´t want to miss. Equipped with market-leading 120º FOV, this system covers 80% more area in the huddle room. Even when 3 metres away from the camera, participants can see and be seen with excellent clarity. Furthermore, the beamforming 4-microphone array picks up every word. What´s more, it comes with audio processing technology, which provides natural communications between participants. The CS-700 SP also comes with fantastic connectivity options. For example, it supports key business platforms including Skype for Business and Zoom. Not to mention, this system provides a SIP interface to a corporate call manager. This removes the need for investing in a separate conference phone. Use Bluetooth connectivity to turn your mobile or computer call into a conference call. In other words, this flexible collaboration system fulfils all the needs of a huddle room.

Why you´ll love it:

  • 4 speaker element soundbar
  • High pixel count
  • Ultra-wideband AEC technology
  • USB audio and video support for UC applications
  • Integrated remote management and administration

Yealink VC200 Huddle Rooms System Native MS Teams

Yealink VC200 Huddle Rooms System Native MS Teams

With the Yealink VC200, you have everything you need for a seamless conferencing experience. It is configured for Microsoft Skype for Business and Microsoft Teams, making it an excellent business staple. Furthermore, it comes with an ultra HD 4K camera and 103º wide-angle FOV lens. In turn, this system provides exceptional camera quality even at a short distance. However, the VC200´s brilliant visuals don´t just stop there. It also boasts full HD resolution, adjustable camera angle and H-265 codecs. Therefore, this system resists up to 30% video loss. Furthermore, the VC200 has six integrated microphone arrays, which automatically identify and compare voice. Thanks to Yealink´s Smart Noise Proof technology, background noise is filtered out. You are guaranteed fantastic voice clarity and increased productivity during your conferences. Finally, the VC200 features an all-in-one design, meaning that it minimises clutter. Connect the VC200 using Bluetooth or Wi-Fi. Deployment has never been easier

Why you´ll love it:

  • Configured for Microsoft Teams
  • Ultra HD 4K camera
  • Beamforming technology
  • Touch screen compatibility
  • One-click wireless content sharing

For Small Conference Rooms

Small conference rooms

When it comes to small conference rooms, meetings are more likely to be spontaneous and they have a more personal feel. Designed for between 3 and 10 people, video conferencing equipment with good connectivity options and quick deployment are definite advantages. What´s more, a room with a greater capacity requires a camera with more advanced features. For example, consider a camera with a high resolution, an adjustable camera angle and adaptability to different light conditions.

AVer Cam540

AVer Cam540

The AVer Cam540 is a powerful 4K conference camera, ideal for use in small meeting rooms but also conference rooms of all sizes. A powerful USB 2.0 and HDMI camera, it is compatible with many software-based applications. For instance, these include Zoom, Skype for Business and Google Hangouts. Not to mention, it uses high-quality sensors and multi-lens glass for extremely accurate and precise colour. Equipped with 16X zoom and autofocus optics, the Cam540 is one of the fastest PTZ wide-angle cameras on the market. As a result, it captures even the finest details with exceptional clarity. If this wasn´t enough, store up to 10 preset PTZ settings to customise your meetings. With this feature, setting up optimal angles in your conferences will be a breeze. Furthermore, Cam 540 uses white balance and exposure to provide great precision in different light environments. Autoframing technology ensures that every participant is in view.

Why you´ll love it:

  • Sharp colour and 4K precision
  • 16X zoom with PTZ (Pan-Tilt-Zoom)
  • 10 presets
  • Superior light correction
  • Smart Frame technology using face recognition

Poly Studio X30

Poly Studio X30

Another excellent option for small conference rooms is the Poly Studio X50. Featuring an elegant all-in-one design, set up your conferences in minutes. Use wireless content sharing to contribute ideas. Furthermore, Poly Video OS software can be used to run your conferences. This removes the need to use a PC or Mac. Besides being a clutter-free conferencing solution, this video bar uses stereo speakers and an advanced microphone array. In turn, it provides crystal-clear audio. Also, the camera comes with state-of-the-art features including 4K resolution, 5x digital zoom and 120º FOV. Therefore, the Studio X50 capture high-quality visuals, even in close-up shots. With all of this in mind, the Poly Studio X50 guarantees an excellent conference experience every time.

Why you´ll love it:

  • 4K resolution with automatic people framing
  • Quick wireless content sharing
  • Dual monitor support for different room sizes
  • Next-generation microphone array
  • Noise blocking technology

Yealink MVC500 Wireless

 Yealink MVC500 Wireless

Last but by no means least, the Yealink MVC500 Wireless video conferencing system is one of our favourites. Optimised for Microsoft Teams and Skype for Business, this system has everything you need. Equipped with a Microsoft Teams interface and functionality, the MVC500 makes joining meetings quick and easy. What´s more, the UVC50 camera included supports 1080P/60FPS video calls. In turn, your business calls are as life-like and interactive as possible. Thanks to Yealink´s audio algorithm and two microphones, this system comes with a 360º voice pickup range at up to 10ft. Whether you are at the front or back of the room, your voice will be heard loud and clear. Not to mention, the system also features Yealink HD audio and Noise Proof technology. Also, the MVC500 supports Yealink Device Management Platform. Therefore, you can manage and monitor all audio and video device peripherals remotely.

Why you´ll love it:

  • Configured for Microsoft Teams and Skype for Business
  • 5x optical zoom PTZ camera
  • 10-point capacitive touch screen
  • 360º microphone pickup up to 10 ft
  • Yealink Device Management Platform/Cloud service

For Medium-sized conference rooms

Medium-sized conference rooms

Up next, we have medium-sized conference rooms. Conference rooms of this size are generally designed for up to 12 people. Therefore, a greater focus is placed on high-quality audio and visuals. For example, look for a larger microphone coverage, a good optical zoom and HD resolution. What´s more, larger conference rooms tend to mean more distractions. Fortunately, video conferencing equipment often comes with noise-cancellation and echo reduction technology to counteract this. This way, enjoy more productive meetings, where no important ideas are missed.

AVer VC520 Plus

AVer VC520 Plus

The AVer VC520 Plus is a fantastic video collaboration tool, which includes a USB PTZ camera and an advanced speaker. Designed for web or cloud-based conferences, it comes with a powerful camera with a 12X optical zoom. Whether you are after detailed images or a view of all participants, this tool has got you covered. Furthermore, it boasts full HD resolution, fast autofocus and a fast lens. That is to say, these features guarantee an experience comparable to a face-to-face conference. What´s more, the VC520 Plus delivers outstanding audio quality. Thanks to a cascading connection function, the voice of every participant is balanced and fluid, even in larger rooms. Not to mention, the advanced speakerphone comes with a 10W speaker and 3 integrated directional microphones. With plug and play connectivity, installing your conference equipment will be a walk in the park.

Why you´ll love it:

  • 12X optical zoom
  • Multi-element and multi-coating autofocus optics
  • 3 directional microphone with 360º orientation
  • Echo cancellation and noise suppression technology
  • Plug & play connectivity

Konftel C2055 Wx

Konftel C2055 Wx

Ideal for medium-sized conference rooms, the Konftel C2055 Wx combines the Cam20 4K conference camera, C2055Wx speakerphone and OCC Hub. Firstly, Cam20 uses WDR technology that automatically adjusts for excellent video quality in different light conditions. For instance, expect high-quality visuals in low light, high contrast and direct sunlight. What´s more, the camera provides great digital zoom and a 105º FOV, meaning that all participants can sit comfortably in the video frame. Thanks to OmniSound® audio technology, the 55Wx speakerphone boasts crystal-clear audio. Equipped with automatic echo suppression and noise cancellation, your conferences will be free from interruptions. Bringing all of your video conferencing equipment together, we have the OCC hub. Simply connect a USB cable to connect your equipment to your laptop collaboration app. Therefore, the Konftel C2055 Wx combines exceptional audio and video quality with seamless deployment for a great conference.

Why you´ll love it:

  • 4K Ultra HD
  • 8X digital zoom and EPTZ
  • OmniSound HD audio technology
  • Full-duplex audio
  • Simple installation: USB and HDMI connectivity

Yealink CP960-UVC80 Zoom Rooms Kit

Next up, we have the Yealink CP960-UVC80. It is a complete video conferencing solution, which is optimised for Zoom. More specifically, this kit includes a full hardware suite (mini-PC, camera and audio devices), along with all the software and licensing required. Using one-cable technology, the CP960 conference phones brings all the equipment together as a single package. Therefore, this solution is easy to install and clutter-free. What´s more, the conference phone features an integrated 3-microphone array with 360º pickup range in a 20ft radius. As a result, you will be heard perfectly by colleagues and clients alike. Not to mention, the UVC80 is a 12x optical PTZ camera. This allows for smooth and stable video quality with an excellent focus. Also, the wide-angle horizontal lens and adjustable camera angle provide a broad view of all participants. To remotely control the devices seamlessly, use the Yealink Device Management Platform.

Why you´ll love it:

  • 12X optical zoom USB PTZ camera
  • Accessible 5″ multi-touch screen interface
  • Yealink Noise Proof Technology
  • Add 2 expansion microphones for 40ft radius
  • Dual display support

For Large Conference Rooms

Large Conference Rooms

Finally, large conference rooms tend to hold more than 15 people at a time. In some cases, businesses may need to rent out a space to hold conferences on this size. What´s more, such conferences allow for a higher number of collaboration opportunities and maybe a chance to impress prospective clients. It is vital that your video conferences operate seamlessly. Therefore, advanced video conferencing equipment can give you the confidence you need to pitch your innovative ideas without interruptions.

Lifesize Icon 700 Conference Room Bundle

Lifesize Icon 700 Conference Room Bundle

For an unrivalled 4K cloud video conferencing experience, look no further than the Lifesize Icon 700 Conference Room Bundle. Equipped with 20x optical zoom and rich camera optics, enjoy outstanding image clarity during your conferences. Furthermore, Icon 700 offers dual-display support. Share your presentation while engaging with other video participants. As a result, this bundle allows for multitasking at its finest. Thanks to Opus audio, this solution boasts exceptional audio engineered with noise reduction technology. It is unmatched in performance for human speech. If this wasn’t enough, Lifesize Phone HD ensures effortless collaboration with colleagues and partners alike. It works to manage video, audio calls and web conferences. Featuring an intuitive touchscreen interface, it is straightforward for anyone to use. In turn, the Lifesize Icon 700 is a video conferencing solution you don´t want to miss.

Why you´ll love it:

  • 20x optical zoom, 30 frames per second
  • 3840 x 2160 maximum resolution
  • Full Duplex sound for natural-sounding conversations
  • Echo cancellation technology
  • Accessible user interface administration console

Konftel C50800 Hybrid

Konftel C50800 Hybrid

Here at Onedirect, another video conferencing hit is the Konftel C50800 Hybrid. This solution combines the Konftel 800 conference phone, Cam50 PTZ camera and OCC Hub for seamless deployment. First things first, the Cam50 is a PTZ camera with full HD resolution and 12x optical zoom. It is much more affordable compared with similar cameras on the market, without compromising on excellent image quality. Even in low light conditions, you are guaranteed first-class precision. What´s more, OmniSound technology ensures clear-cut conversations. Automatic echo cancellation and noise suppression technologies filter out background noise. Enjoy more productivity during your meetings. This conferencing kit offers multiple connectivity options such as SIP, USB and Bluetooth. Use your preferred device and collaboration app. As a result, the Konftel C50800 Hybrid is ideal for large conferences.

Why you´ll love it:

  • Outstanding image sensor: 2.7″ and 2M pixels
  • OmniSound technology
  • Daisy-chain connection
  • Automatic echo cancellation and noise suppression
  • 12x optical zoom

Yealink MVC800 Wired – Microsoft Teams Rooms System

Yealink MVC800 Wired - Microsoft Teams Rooms System

Last but not least, the Yealink MVC800 wired system provides a premium audio and video conferencing experience. It is optimised for Microsoft Teams and Skype for Business, meaning that there is a low learning cost. Equipped with a familiar interface and functionality, users are very likely to have come across these UC platforms before. Therefore, setting up your conference will be a walk in the park. What´s more, Yealink Plug-in removes the need for remote controls. Use the touch console to control your USB PTZ camera. Thanks to a wide-angle horizontal FOV lens and adjustable camera angle, this system provides a broad view of the conference room. Enjoy sharp and clear conferencing. Moreover, the MVC800 system comes with HD audio and a 3-microphone array with 360º voice pickup and a 20ft range. Alongside Yealink NoiseProof technology, these features guarantee excellent audio even in noisy environments.

Why you´ll love it:

  • 12x optical zoom PTZ camera
  • Supports both wired and wireless content sharing
  • 8″ IPS touch console
  • 6-metre voice pickup range
  • 3 beam-forming microphone array

To see our full range of excellent video conferencing equipment, visit OneDirect.co.uk today!

Why not read our 2019 conference camera favourites?