Video conferencing is a great form of communication for your business! Audio and visual communication can boost the productivity of your company and heighten success! Video conferencing allows meetings to take place anytime, anywhere. However, it is not just for meetings! You can use it for job interviews, presentations and other projects. Additionally, you will be able to record the web conference. To share your personal screen with the participants, you will need to download the conference software. All other participants will need to install Adobe Flash to be involved in the video conference call.

What equipment is needed?

The basic equipment needed for video conferencing is:What is video conferencing?

  • Computer/Laptop/Tablet/Mobile Phone
  • Camera/Webcam
  • Internet access
  • Video conferencing software

Other optional equipment includes:

Benefits of video conferencing

There are many benefits of video conference calls, some of which include:

  • Low travel costs: Meetings can take place at any location, anytime, therefore employers or employees that are unable to attend can still be involved in meetings.
  • More efficient: Therefore saving time travelling to and from meetings.
  • More productive: Fewer misunderstandings and a higher level of focus
  • Better communication: Body language and expressions are shown.  Visual aids can also be shared and sent.

Is video conferencing secure?

The extent of security depends on the chosen software. However, there are steps that you can take to protect your business:

  • Set security guidelines: Outline the guidelines that employees should follow and the consequences if they do not follow them. Also password management will protect all devices involved.
  • Secure networks and devices: Secure the Wi-Fi networks with all devices and only allow devices to connect if they are approved by your business.
  • Update your system: This will not only add encription software but will also improve protection and security.

Presenting in a video conference call? 

If you are using PowerPoint, here are some useful tips:

  • Use a subtle background that does not distract from the content.
  • The font should be easy to read
  • Use visual aids, for example bar charts.
  • Keep the slides simple but effective.
  • Use short sentences, short paragraphs and bullet points.
  • If there is important information, highlight it.

When you are presenting, make sure to begin with an overview of the meeting. Avoid reading the points on the slides word-for-word and instead, expand on the points. If you are presenting in a video conference call, you can click the presentation icon on your screen to switch between screens. If you are a participant, you can also control what is on the screen via the slider feature in presentation mode.

What network bandwidth and type enables a quality video conference?

 The network connection is very important when taking into consideration the quality of a video conference call. See the table below for a comparison of networks and bandwidths and the quality produced (H.323).

 

Excellent Quality

 

Bandwidth (Kbps)    Network
768Internet2 (on site)
384Commodity Internet ISDN
256Commodity Internet
128Commodity Internet

 

 

 

 

 

 

 

 

Poor Quality/ Static Video

 

Recommended webcams for video conferencing:

 

Microsoft Lifecam Cinema Widescreen Webcam

Microsoft Lifecam Cinema Widescreen Webcam

  • HD 720p widescreen video recording
  • 73° field of view
  • Wideband microphone with noise cancelling technology

 

 

 

 

Logitech PTZ Pro Camera

Logitech PTZ Pro Camera

  • 1080p HD video at 30 fps
  • 90° field of view with 130° tilt
  • 10x full HD zoom

 

 

 

 

 

Logitech C930e Webcam

Logitech C930e Webcam

  • 90° field of view
  • HD 1080p video
  • 4x digital zoom

 

 

 

 

 

For more product information visit our webcam section


For further guidance and information, click here to see all of our video conference phones.